County Commissioner Resolutions - April 2010,
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RESOLUTION 2010
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A RESOLUTION OF THE BOARD OF COMMISSIONERS
OF GIBSON COUNTY CONCERNING CREDIT CARD USE
WHEREAS, the Elected Officials and Department Heads of Gibson
County have requested the Board of Commissioners of Gibson County
for credit cards so that they may make travel arrangements and
order supplies; and,
WHEREAS, the State Board of Accounts of Indiana have issued
certain criteria for the use of credit cards by a government unit;
and,
WHEREAS, the Board of Commissioners of Gibson County believe
that it is in the best interest of Gibson County to approve the use
of credit cards by Elected Officials and Department Heads pursuant
to the requirements of the State Board of Accounts of the State of
Indiana.
IT IS HEREBY RESOLVED that Board of Commissioners of Gibson
County as follows:
l. The Elected Officials and Department Heads of Gibson
County are authorized to obtain credit cards to be used by the
Elected Officials and Department Heads to facilitate travel
arrangements and the purchase of supplies;
2. That the Elected Officials and Department Heads, or their
successor, are hereby authorized as the responsible official to
hold and authorize the use of the credit cards.
3. The credit cards shall be used solely for the purpose of
travel arrangements and supplies in an amount not to exceed $2,500
limit, and to be paid from the budget of said designated
department.
4. The Elected Officials and Department Heads may authorize
certain employees within the department to use the credit card
solely for the purposes set out herein but should retain the
custody of the credit cards at all other times.
5. The Elected Officials and Department Heads shall maintain
a file which includes the following:
a
b
c
d
e
The name of the person using the credit cards;
The estimated amount of the charge;
The fund or account number to be charged;
The date the credit cards were used;
The dates the credit cards were in the possession of
the person other than the Elected Official or
Department Head.
6. The Elected Official or Department Head shall be assured
that no charge is place on the credit card for an amount which
would cause any budgeted appropriation of the Elected Official or
Department Head's Office or any other department to be overdrawn.
7. The Elected Official or Department Head shall pay the
credit card company through the standard claim procedure of Gibson
County. The underlying invoice or receipt for travel and/or
supplies under the credit card shall be attached to the claim. All
claims shall be duplicated with one copy submitted• to
Commissioners.
8. Any interest accruing because of delays in the billing by
the Elected Official or Department Head shall be paid out of their
budget.
The Gibson County Auditor shall be allowed to make claim
payments in advance of board allowance.
9. This Resolution is in full force and effect upon passage.
ALL OF WHICH IS RESOLVED by ,the Board o� Commissioners of
Gibson County, Indiana, on this,�Dtf day of �, 2010.
BOARD OF COMMISSIONERS OF GIBSON COUNTY, INDIANA
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�BOB TO SEND, PRESIDENT
ATTEST: (SEAL
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GE LA DI�BLEDSOE, / NIMISSIONER
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DON WHITEHEAD, COMMISSIONER
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