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Gibson County Council Minutes 8-14-2012_unbound****************************************************************************** Gibson County Council Regular Session Minutes August 14, 2012 ********************************************************** ******************** Present: Jeremy Overton, President, LeAnn Smith, VP, D. Craig Pflug, William McConnell, Tony Wolfe, George Ankenbrand, C.T. Montgomery, County Auditor (Not voting). Absent: William George. The meeting was called to order and Jeremy Overton led the Pledge of Allegiance to the flag. Minutes: George Ankenbrand made a motion to approve the July 10, 2012 minutes. Craig Pflug seconded the motion and the motion passed 6-0. Department Reports: EMS Dan Alvey reported on the status of his ambulances and a transmission just went out of the Owensville unit. Another two are constantly having problems shutting down during a run. No one can find the problem. Craig Pflug said the problem needs addressed ASAP and made a motion to allow up to $130, 000.00 to be spent out of the Rainy Day Fund to purchase a new ambulance. Tony Wolfe seconded the motion and the motion passed 6-0. Sheriff Ballard gave council members his semi-annual commissary report. He also informed the council that he had a communication officer seek employment elsewhere and wants permission to hire another person. The person he wants to hire is presently a part time employee. The new employee will start at 90% of base pay. Tony Wolfe made a motion to approve the request and was seconded by William McConnell. Motion passed 6-0. EMA Terry Hedges informed the council he is out of part-time money. He also told the council that he presented a request to the commissioners for a $2,500.00 matching grant for radio upgrades. He also is seeking to recover 50% of the $300,000.00 cost of the disaster relief in Oakland City. The extension office Cathy Boerste invited the council members to the fairgrounds to observe the 7th grade activities that her office is sponsoring. Old Business: Commissioner Bob Townsend asked council members to approve the Amended EDIT Capital Improvement Plan ($401,317.00) Certified by DLGF 17 July, 2012. Craig Pflug made a motion to approve the plan. LeAnn Smith seconded the motion and the motion passed 6-0. EMA Terry Hedges asked for an additional appropriation for $6,250 46-01-13 Part time (Advertised July 17 and July 24, 2012). Craig Pflug made a motion to approve the request, but admonished the director for not staying within the established budget. William McConnell seconded the motion. Motion passed 5-2 with Jeremy Overton and LeAnn Smith dissenting. William George arrived. Commissioners asked the council for an additional appropriation for $14,000 1000-30-03-63 Maintenance on Equipment (Advertised July 17 and July 24, 2012) Tony Wolfe made a motion to approve the request. George Ankenbrand seconded the motion and the motion passed 7-0. New Business: Auditor C.T. Montgomery asked Council President Jeremy Overton to sign the Declaration of County Tax Rates. The CEDIT tax rate will remain 0.500% for the year 2013. Assessor Juanita Beadle presented the council with an explanation of the Tax Abatements and informed them one company has not been compliant with meeting the deadline of May 15 in submitting required paperwork. She explained it is the law to not grant a company tax abatement if the required paperwork is not submitting in a timely manner. It has been three months and Toyota Boshoku has not complied. Auditor C.T. Montgomery presented the council with the compliant Tax Abatements for approval. The council president must sign the abatements. Toyota Boshoku had not submitted any paperwork for an abatement for the year. Auditor C.T. Montgomery presented Resolution 2012-4 Gibson County Grant Procedures, to the council for consideration. The resolution was advertised and read three times by the county commissioners and then signed August the seventh, 2012. Council members were concerned that short suspense grants would have to be bypassed because of the lengthy approval process. Council members asked the auditor to inquire with other counties on how the procedures are working in their counties. Resolution was tabled until next month. Solid Waste Director Mike Stilwell asked the council to approve an additional appropriation of $130K to 40000 Capital Outlays (Advertised July 24, 2012). The money will be used to remodel a building and property purchased for the solid waste district on the northwest side of Princeton. Tony Wolfe made a motion to approve the request. Craig Pflug seconded the motion and the motion passed 7-0. Highway department asked to transfer $35,000 from 1176-04-03-42 Workman’s Comp to 1176-04-02-21 Fuel line. Craig Pflug made a motion to approve the request. LeAnn Smith seconded the motion and the motion passed 7-0. Health department Jennifer Schatz presented the council with a $20,000.00 Bio-Terrorism Grant. She also informed the council that she is hiring a primary coordinator for the administration of the grant. Sheriff Ballard asked the council to transfer $20,000.00 from 32-03-60 Medical to 32-01-16 Part Time line. Tony Wolfe made a motion to approve the request. William George seconded the motion and the motion passed 7-0. EMA Director Terry Hedges asked the council consider the $2,500 match grant for the radio equipment. The council asked commissioner Bob Townsend to create a new line in the Commissioners budget and name it Matching Grant. The commissioners can then transfer money into that line. William McConnell gave an update of his last meeting with Toyota concerning the feasibility of improving the infrastructure so that it can sustain future growth. He has talked to the commissioners, Senator Lindel Hume, IDEM, Mayor Hurst and county engineer John Umpleby. He also discussed the possibilities with three engineers from Toyota and discussed putting them on a treatment system of their own. They said it can’t be done. Bill informed the council that 90% of the treatment plant is used by industry around the city. Toyota is looking at two water systems in house. Recess for Budget hearing. Solid Waste Budget was presented by Mike Stilwell. Raises will be based on the county raises. Commissioner Bob Townsend presented a proposal on upgrading the courthouse and jail phone system and installing an internet trunk-line for the courthouse and changing from Sit-Co internet service to Insight internet service. He would like to change the internet service by November 1 because the contract renews on that date. Cost for the entire upgrade will be approximately $190, 000.00. Council President Jeremy Overton has set up the personal services budget lines in his computer and he has a formula that can add a certain amount of money into the lines and come up with a total for figuring bottom line budget money. Presently he has $600 in the formula to figure a flat amount of raise to everybody’s salary. Lunch 12:00 Budget discussions continued throughout the rest of the afternoon. Highlights discussed were raising the salaries of the Prosecuting Attorney’s superior and circuit court secretaries closer to the court reporters salaries. Council made a decision to raise their salaries by $1302.00. Elected officials asked the council to create a larger separation of the 1st and 2nd deputy’s salaries. Council decided to raise the salaries of all constitutional 1st deputy’s by $1302.00. All other employees getting the same rate of pay as 1st deputies in 2012 will just receive the flat $600.00 raise. Recess at 17:30 with meeting to begin at 8:00 AM August 15, 2012. Budget Hearing 8-15-2012 Highlights of discussions included approving the $25,000.00 line for a new sheriff car. Left in the $40,000.00 for the GIS Overlay in the Assessor’s budget. Left $25,000.00 in General Drain Improvement Fund for the Drainage Board. County Council made a mandate that all in series transfers for personal services be approved by the council. With all the raises and cuts in budget the total present budget is $12,303,812.00. George Ankenbrand made a motion to adjourn and was seconded by Craig Pflug. Motion passed. _____________________________________ ____________________________________ Jeremy Overton, President LeAnn Smith, VP ____________________________________ _ ____________________________________ D. Craig Pflug, Member William McConnell, Member _____________________________________ ____________________________________ Tony Wolfe, Member William George, Member _____________________________________ ____________________________________ George Ankenbrand, Member ATTEST: C.T. Montgomery, Auditor