County Commissioner Meeting Minutes Document - December 2012 (3) **4*4*************4********4*4***4***4*4***4*4*****4****************444*4**444
Gibson County Board of Commissioners
Regular Session
December 27, 2012
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The Gibson County Board of Commissioners met on December 27, 2012, at 6:30 PM at the
North Annex Meeting Room.
Members Present: Gerald Bledsoe, President, Alan Douglas, VP, Bob Townsend,
Commissioner, Kay yore, Administrative Assistant, Jim McDonald, County Attorney and C.T.
Montgomery, County Auditor.
The Pledge of Allegiance to the Flag was recited and led by Gerald Bledsoe.
Minutes: The minutes from December 4, 2012 and December 11, 2012 meetings were read and
approved through a motion by Alan Douglas and seconded by Bob Townsend. Motion passed 3-
0.
Claims:
County General $218,391.05
Courts $ 10,205.77
Highway $114,833.60
Sheriff $ 46,689.86
Payroll (12-14-2012) $292,738.99
Payroll (12-28-2012) $287,882.45
Alan Douglas made a motion to approve the claims and was seconded by Bob Townsend.
Motion passed 3-0.
Department Reports:
EMS Director Dan Alves, asked commissioners for write-offs in the amount of S74,607.42. Bob
Townsend made a motion to approve the request for write-offs. Alan Douglas seconded the
motion and the motion passed 3-0.
Old Business:
C.T. Montgomery opened the ambulance bids. The first bid was from Fire Service, Inc. for a bid
$99,164.00 and the second bid was from Rolland Specialty Vehicles and Products, Inc. for the
amount of$104,496.00. The bids were taken by Dave Pond for consideration and determination.
Highway Superintendent Jerry Heldt recommended the low bid for two tandem axle trucks from
Freightliner-Western Star of Evansville, and the only bid for a tractor from Whayne Supply in
Evansville. Alan Douglas made a motion to accept the two bids. Bob Townsend seconded the
motion and the motion passed 3-0.
Highway Superintendent Jerry Heldt asked for approval of the annual 8000# per axle weight
limit be put on all county roads to help reduce road destruction. The weight limit would run
from the beginning of January through March. Bob Townsend made a motion to approve the
request. Alan Douglas seconded the motion and the motion passed 3-0.
Highway Superintendent Jerry Heldt reported on the internet surplus equipment bids and said
that the county made approximately $60,000 on the sale of some well used equipment.
John Howe presented to the commissioners the process the commissioners used to solicit
proposals on the VOIP phone system for the county offices. Out of the six responses received
the field was narrowed down to two companies that presented proposals. John Howe
recommended that the Evansville based BCS proposal of$99,568 be accepted. He also
recommended an additional $5,999 be spent to upgrade the wireless intemet capabilities to the
Highway department. Alan Douglas made a motion to accept the proposal from BCS (Business
Communications Solutions) and also to include the wireless internet upgrade to the Highway
Department. Bob Townsend seconded the motion and the motion passed 3-0.
Highway Department Superintendent Jerry Heldt recommended that all the stone and gravel bids
be accepted. This includes bids from Mulzer Crushed Stone, The Rogers Group, Corydon Stone
and Asphalt, and K & K Excavating. He recommended that Indiana Drainage provide the
guardrails for the county and CPI Supply provide all of the culverts, pipes and drainage supplies
for the year. Asphalt Materials, Inc. submitted the only bid for liquid asphalt and Jerry
recommended approval. Bob Townsend made a motion to accept the recommendations from the
Highway Superintendent. Alan Douglas seconded the motion and the motion passed 3-0.
New Business:
Gerald Bledsoe made a presentation of a plaque to Bob Townsend in commemoration of his
dedicated service to the county. Gerald extolled high praise on Bob for his dedicated service and
representing the county, thanked him for his many hours he spent in furthering the future of the
county. Gerald also pointed out that C.T. Montgomery was retiring and commended him for a
job well done.
Gerald Bledsoe announced that all appointed department heads would keep their present
positions.
EMS Director - Dan Alvey
Count Attorney—Jim McDonald
Highway Superintendent —Jerry Heldt
Safety Director—Andy Schafer
Veterans Service — Barbara Schenks
EMA Director—Terry Hedges
Weights and Measures—Gary Dawson
Alan Douglas made a motion to approve the positions and was seconded by Bob Townsend.
Motion passed 3-0
County Commissioners declared a local disaster emergency in Gibson County on December 26,
2012, at 10:30 AM. It will remain in effect until rescinded by the board of commissioners.
Gibson County has been impacted by and immediately threatened by a severe weather event
involving blizzard conditions of snow, freezing rain, and heavy winds. Alan Douglas made a
motion to approve the declaration and was seconded by Bob Townsend. Motion passed 3-0.
County Engineer Jon Umplebv reported that bridges #29 and #30 were opened on December 24;
2012. All signage has not come down yet due to inclement weather. He also informed
commissioners that the plans are almost complete for bridge #26. He requested to advertise for
bids on bridge #26. Bob Townsend made a motion to advertise for bids on bridge #26. Alan
Douglas seconded the motion and the motion passed 3-0.
Commissioners received a report on the Highway 65 and Highway 64 junction traffic signal from
Jerry Heldt. The nearest completion time is approximately spring 2013.
Gerald Bledsoe wants the county to write a letter to the former Emge plant owner and ask his
intentions on the destruction of the property building and when it is to occur. He will formerly
ask the county attorney during the January 2, 2012 meeting.
Sheriff Ballard asked commissioners to approve the medical contracts with the following
entities;
Gibson General Hospital
Dentist John Lawlor
Coroner
Ambulance (for prisoners)
Nurse Ravellette
Dr. Quentin Emerson
Bob Townsend made a motion to approve the contracts and was seconded by Alan Douglas.
Motion passed 3-0.
Sheriff Ballard asked commissioners to approve a Corrections Facility Grant for 2013-2015.
Alan Douglas made a motion to approve the request. Bob Townsend seconded the motion and
the motion passed 3-0.
Alan Douglas made a motion to hire the law firm of Ice-Miller to represent the commissioners in
the lawsuit filed by Allen Harmon. Bob Townsend seconded the motion and the motion passed
3-0.
Andy Schafer presented commissioners with the Americans with Disabilities Act Transition Plan
(ADA). The Act applies to all facilities, including both facilities built before and after 1990. As
a necessary step to a program access plan to provide accessibility under the ADA, state and local
government, public entities or agencies are required to perform self-evaluations of their current
facilities, relative to the accessibility requirements of the ADA. The agencies are then required
to develop a Program Access Plan; which can be called a Transition Plan; to address any
deficiencies. Bob Townsend made a motion to approve the ADA Transition Plan. Alan Douglas
seconded the motion and the motion passed 3-0.
Alan Douglas made a motion to approve the union contracts as recommended by county attorney
Jim McDonald. Bob Townsend seconded the motion and the motion passed 3-0.
EMS representative David Pond made recommendation of accepting the ambulance low bid from
Fire Services of$99;164.00. Bob Townsend made a motion to accept the bid and was seconded
by Alan Douglas. Motion passed 3-0.
Alan Douglas made a motion to adjourn and was seconded Bo mend. Motion passed 3-
O. iseteix
Gerald Bledsoe, President Alan Douglas, VP
Bob Townsend; Commissioner ATTEST: C.T. ont• c ery, t2ditor