County Commissioner Minutes - February 2013 *4*44*44***************4***************************4**************************
Gibson County Board of Commissioners
Regular Session
February 5, 2013
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The Gibson County Board of Commissioners met on February 5, 2013, at 8:00 AM at the North
Annex Meeting Room.
Members Present: Gerald Bledsoe, President, Alan Douglas, VP, Steve Bottoms,
Commissioner, Kay Vore, Administrative Assistant, Jim McDonald, County Attorney and
Marilyn Mason. ls` Deputy, standing in for Sherri Smith, Gibson County Auditor.
The Pledge of Allegiance to the Flag and Welcome was recited and led by Gerald Bledsoe.
Minutes:
The minutes from the January 2, 2013 Executive Session—January 7, 2013 Executive Session—
January 15, 2013 Regular Session and January 23, 2013 Special Session were read and approved
through a motion by Alan Douglas and seconded by Steve Bottoms. Motion carried 3-0.
Official Page from January 2, 2013 — Required "Signatures Only
Claims:
County General - $281,134.46
Court System - $12,055.55
Highway Department - $103,712.26
Sheriff Department - $49,544.32
Payroll for January 25, 2013 was $278,644.18 — Payroll for February 8. 2013 was $275,612.06.
Alan Douglas made a motion to approve the claims and was seconded by Steve Bottoms.
Motion carried 3-0.
Department Reports:
Veterans Representative Barbara Schenks gave her monthly report.
Weights & Measures Gary Dawson gave his monthly report.
EMS Director Dan Alvey gave his monthly report.
Sheriff George Ballard gave his monthly report.
• Major Medical Leave Request—Alan Douglas made a motion to approve the medical
leave, seconded by Steve Bottoms. Motion carried 3-0
• Toyota Grant Application Request— $27,500 from TMMI to upgrade radios—all grant
applications require prior Commissioners approval —per Sheriff Ballard deadline in the
next two weeks, no match required. Steve Bottoms made a motion to approve the
Request for Grant Application for the Sheriff's Department, Alan Douglas seconded.
Motion carried 3-0.
• Affidavit stating Sheriffs Department has not been involved in any civil rights suits or
discrimination suits and states they are in compliance. Affidavit goes along with a grant
they are already involved in. Steve Bottoms made a motion to approve the Affidavit,
stating the Sheriffs Department is not involved in any Civil Rights suits or
Discrimination suits. seconded by Alan Douglas. Motion carried 3-0.
• CRS Correctional Risk Services, Brentwood, Tennessee Update— With their purchasing
power Corrections was able to save the Sheriffs Dept. almost 61% on provider services
and medical, $64.100 paid out on a total expense of$163,751.47. Commissioners
provided with a list showing top 10 expenses and companies.
• Ordinance in effect for several years regarding an "Inmate Processing Fee"— In 25
months, 1947 inmates were processed totaling approximately $29,000. Expenditures
from this fund can only be approved by the Council and spent on items/improvements to
the jail. Approval received from the Council to move the property room out of the
shower room. Funding is available and the inmates pay for the usage of the building.
Highway Department Superintendent Jerry Heldt gave his monthly report.
• State's Disaster Relief for Oakland City totaling $90,790 and Snow Removal (State of
Emergency) totaling $131.178 has been filed with the State and possibly receiving up to a
50% reimbursement.
• President Bledsoe brought up Wabash Township—Oil Companies drilling 100+ oil wells
are leaving 18" ruts in the roads. Jerry Heldt notified the Oil Company and they had no
knowledge of the disrepair of the roads. They were instructed to start the repair of these
roads immediately and then maintain while drilling continues.
• 169—President Bledsoe has asked Jerry Heldt to put together a list of roads that need to
be repaired by INDOT 169 contractors and may take up to a year to get all of the roads
repaired. Jerry Heldt said they have already begun repairing roads in the south end of the
county and INDOT has asked that he work with each contractor until completed and then
move onto the next contractor on our list.
• Animal Services—December2012 Report is on file in the office.
Old Business
Commissioners attended the Fort Branch Town Council Meeting to hear citizen's complaints
regarding the Emge Packing Plant. Commissioners expressed concerned about public safety and
the dust element around the plant roads. The County Attorney did send a letter to the owner for
an update on tearing down the building, no response to date. President Bledsoe asked the
Commissioners to send a second letter to the owner about closing/locking the front gate—
limiting access to his contractors only, and find a way to eliminate the dust. Alan Douglas made
motion for the County Attorney to send a certified letter regarding the locking of the front gate
and elimination of the interior road dust, seconded by Steve Bottoms. Motion carried 3-0. From
the floor, a citizen brought information to the Commissioners, stating that based on her research
(copies given to Commissioners for their review) a nuisance charge could be filed. Alan
Douglas responded and said he looked at the code and stated IDEM report stated that everything
was alright and that the Town of Fort Branch and their Attorney were reviewing the information.
President Bledsoe stated that the County Attorney and the Commisioners would review the
information she presented and thanked her.
New Business
True Rx—one year contract— Steve Bottoms made motion to accept the contract. Alan Douglas
seconded. Motion carried 3-0.
Health Insurance - Dan Davis with Brown & Brown Insurance—County has a Partial Self-
Funded Insurance Plan. Renewal Time— Claim Liability or total costs will go down 1.8% on
03/01/13, everyone has been approved. Fixed costs will go up 4%. Claim liability down
$34,000. There were no changes to the deductible and benefits. Dan Davis recommended that
they accept the Renewal. Fixed costs in PHP not changing. 80% of cost is exposure.
Transplant Rider went up about $3,000 this year, fully insured by AIG. Health Care Reform
actually more focused on preventive care, keeping the well people well. Alan Douglas stated
that they stay informed with quarterly meetings with our health care representative. Alan
Douglas made a motion that the County accept the 2013 renewal with PHP Physicians Health
Plan, seconded by Steve Bottoms. Motion carried 3-0.
GCARC Director-Dan Cockrum has announced his retirement and introduced his replacement
Stan Keepes. President Bledsoe asked the public to stop in and check out the operations at
GCARC. Dan Cockrum also thanked the Commissioners for their help and support. Steve
Bottoms announced that even though Dan was retiring from GCARC, he has already accepted
the position of President of Gibson County Economic Development Corporation. Alan Douglas
congratulated Dan on his Retirement and Appointment.
Ft. Branch Library Board—A Board member stepped down and Carmen Hauschild has been
recommended. Alan Douglas made motion to appoint Carmen Hauschild to the Library Board,
seconded by Steve Bottoms. Motion carried 3-0.
LEPC Plan Approval —Terry Hedges—asking Commissioners to accept the LEPC Plan for 2013
to be put in place. Steve Bottoms made motion that they accept the plan presented, seconded by
Alan Douglas. Motion carried 3-0.
Covered Bridges—Jerry Heldt received quote to paint the two Covered Bridges in Gibson
County. Scraping, primer coat and paint with funds to come out of Covered Bridge Fund.
Wabash Township Bridge $5,801.09 and Wheeling Bridge $5,441.39 Quote from Halbig's
Painting. Alan Douglas made a motion to accept Halbig's Painting's quote, seconded by Steve
Bottoms. Motion carried 3-0.
Data Exchange Agreement—John Howe—Commissioners have copies of a Data Exchange
Agreement. This is a continuation of the State's Data Sharing Initiative. By signing, we agree to
share our GIS data, parcels, addresses, center lines. boundary files etc. with the State and they
agree to pay us $2000 a year in exchange for this data. This is a continuation of a grant from
2009 and which expired in 2012. The State found money to fund this program again. We have
used two other GIS vendors in the past to maintain the transfer of this data to the State and now
have those capabilities in house and will be able keep this money. Eighty-seven Counties
participate in the same program we have participated in for a number of years. Alan Douglas
made a motion that we enter into this agreement with the State, seconded by Steve Bottoms.
Motion carried 3-0. Steve Bottoms commended John Howe on all of his efforts to bring this
program in-house.
TIF Project—Commissioners have come up with a proposal that they are going to submit to the
TIF Board. Proposal includes: two Ambulances, two Sheriff Cars, two Dump Trucks. paving of
550 E from 168 to 68, County Roads 550 E, 1050 S. 525 E. Total package on this funding is
from TIF funds and is $1,189,319. The Ambulances, Dump Trucks, Sheriff Cars would be used
in the TIF District. Bruce Fisher addressed the Commissioners as a member of the TIF Board.
President Bledsoe then addressed the County Attorney about changes to their TIF Plan and
discussed the steps necessary. Alan Douglas made a motion to request the funding for their
proposal through the availability of the funding in the TIF fund, seconded by Steve Bottoms.
Motion carried 3-0.
With no further business, Alan Douglas made a motion to adjourn the meeting, Steve Bottoms
seconded. Motion carried 3-0.
Gerald Bledsoe, President Alan Douglas. Vice-President
teve Bottoms.Commissioner
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Sherri Smith, Auditor