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County Council Meeting Minutes Document - June 2011�� Gibson County Council Regular Session June 14, 2011 �� The Gibson County Council met in regular session on June 14, 201 l, at 9:00 AM in the North Annex Meeting Room. Members Present: George Ankenbrand, President, Jeremy Overton, VP (Late arrival), D. Craig Pflug, William McConnell, William George, LeAnn Smith and Tony Wolfe. The meeting was called to order with all present standing and reciting the Pledge of Allegiance to the flag. Minutes: The April 12, 2011 minutes were approved with a motion by Tony Wolfe and seconded by Craig Pflug. Motion passed 6-0. Minutes for May 10, 2011 were discussed and William McConnell wanted to amend the minutes stating that "based on the recommendation of the Indiana State Board of Accounts Report" be inserted into the opening line of his report. Minutes were tabled until the amendment can be made and presented to the Council next month. De�artment Re�orts: EMS: Dan Alvev presented his report and asked for write-offs totaling $73,648.22. The second page of his report showed where maintenance money had been spent the past month. EMA: Terry Hedges told the council that the disaster declaration is waiting for the President's signature. Old Business: Health De�artment: Jennifer Schatz asked the Council to transfer funds from the Bio- Terrorism/Preparedness Fund, line #0808-01-Ol-1l, to fund the new overtime line approved last month. The transfer amount is $8,100.00. Tonv Wolfe made a motion to approve the request and make the effective date beginning Apri16, 2011. William McConnell seconded. Motion carried 6-0. The Gibson County Health Department is also requesting appropriations to the grant #0809-H1N1 Extension Grant of; 0809-02-01-10 Supplies $31,339.75 0809-04-04-10 Equipment $18,000.00 0809-OS-Ol-ll Misc. $ 1,453.00 Total: $50,793.24 William Geor�e made a motion to approve the request and Craig Pflug seconded. Motion passed 7-0. The Tobacco Free Gibson County Coalition will receive funding from the Tobacco Prevention and Cessation a 2 year grant totaling $63,558.00. The dates of the 4 installments will begin on July l, 201 l; January l, 2012; July l, 2012; and January l, 2013. The appropriations requested for the first year of the grant period is as follows; 0804-01-01-11 Personnel $21,100.00 0804-01-01-12 Social Security $ 1,800.00 0804-02-02-60 Supplies $ 1,050.00 0804-02-02-61 Education $ 3,178.00 0804-03-03-13 Travel $ 1,552.00 0804-03-03-15 Contracts $ 1,850.00 0804-03-03-17 Advertising $ 1,000.00 New Line item Cell Phone/fax $ 250.00 Total: $31,780.00 Tony Wolfe made a motion to approve the first year's appropriations for the fund. Craig Pflug seconded and motion passed 7-0. Assessor Juanita Beadle asked for a$2.00 raise for a part-time worker, Hannah Williford. The pay is requested because of the dedication of the worker and for the assessor certification level she has received. The pay requested, is now $9.00 per hour and the assessor wants to raise her pay to $11.00 per hour. Tony Wolfe made a motion to approve the request and make it effective June 12, 2011. William George seconded the motion and motion passed 7-0. The Assessor also made a recommendation for an appointment to the PTABOA Board. Elaine Miller is recommended to be the appointee from the County Council. Tony Wolfe made a motion to appoint Elaine Miller to the PTABOA Board. Craig Pflug seconded the motion and the motion passed 7-0. County Treasurer Mary KeX asked the council to approve a request to give her first deputy 100% pay, effective immediately. Treasurer Key extolled the benefits her first deputy has brought to the department and how much she deserves the raise. No action was taken. County Clerk Becky Woodburn requested approval to use $4,269.36 from the Clerks Perpetuation Fund to pay for "Phase #3", of the book binding project. Crai� Pflug made a motion to approve the request. Jeremy Overton seconded the motion and motion passed 7-0. County Clerk Becky Woodburn also asked the council to approve her hiring Leather Vore to fill a full time position of which Karen Wright had vacated. She would begin at 90% of Second Deputy pay of which her first raise would begin in 2013. The request was approved with the consensus of the council. County Auditor C.T. Mont�omerX presented the council with a mandate to establish a"County Elected Officials Training Fund" before July l, 2011 as per IC 36-2-7-19. As per statute IC 36- 2-7.5-6 the "county recorder shall charge a two dollar($2) county identification security protection fee for recording or filing a document in addition to the fees required by IC 36-2-7- 10(b)(1) through IC 36-2-7-10-(b)(11). Of the two dollar fee $.50 shall be deposited in the county elected officials training fund established under IC 36-2-7-19. Jeremy Overton made a motion to create the "County Elected Officials Training Fund" with LeAnn Smith seconding. Motion carried 7-0. Auditor Montgomery also handed out information concerning a State Board of Accounts Called meeting scheduled for June 25, 2011. Information handed out included registration, agenda and annual meeting agendas, which is scheduled for September 26-29, 201 l. Commissioner Bob Townsend addressed the council about the approximately 1 million dollar debt incurred when building the detention center. He recommended that half of the debt be paid out of the EDIT fund and left the rest to be determined by the County Council. A discussion followed with what options should be pursued. Tony Wolfe informed the council that according to the ordinance passed, the loan would be repaid first through the Correctional funds and then with EDIT funds. He then suggested that a re-financing loan be looked at. William McConnell wants a breakdown of all the options available, to be presented at the next meeting. EMS director Dan Alvev asked the council to rule on the arbitration decision on employee Robin Souders. Jeremy Overton made a motion to pay the arbitration settlement of $4863.07 to Robin Souders. William McConnell seconded the motion and motion passed 7-0. Jeremy Overton made a motion to pay the arbitration settlement out of line 47-01-20. William McConnell seconded the motion and motion passed 7-0. Tony Wolfe informed the council about the current situation on the Michael Stevenson lawsuit. Judge Osborne has declined to hear the case and the case has been appointed to Judge David O'Kelly in Warrick County. The hearing date has been set for March 21, 2012. Jeremy Overton informed the council that he is proposing a Cumulative Building Fund be created with, not more than, $.02 from the $.56 per $100.00 assessed value of property tax. It was the consensus of the council to advertise a public hearing for next month. The hearing will be held at 10:30 on July 12, 201 l, immediately after the regular session is adjourned. Jeremy Overton made a motion to adjourn. Tony Wolfe seconded. Motion passed 7-0. George Ankenbrand, President D. Craig Pflug, Member Tony Wolfe, Member Jeremy Overton, VP William McConnell, Member William W. George, Member LeAnn Smith, Member Attest: C.T. Montgomery, Auditor