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County Council Meeting Minutes Document - July 2011�� Gibson County Council Regular Session July 12, 2011 �� The Gibson County Council met in regular session on July 12, 201 l, at 9:00 AM in the North Annex Meeting Room. Members Present: George Ankenbrand, President, Jeremy Overton, VP, D. Craig Pflug, William McConnell, William George, Tony Wolfe, and LeAnn Smith. The meeting was called to order with all present standing and reciting the Pledge of Allegiance to the flag. Minutes: The minutes of the May 10, 201 l, meeting were approved with a motion made by Tonv Wolfe and seconded by Craig Pflug. Motion passed 7-0. William McConnell made a motion to approve the June 14, 201 l, minutes. William George seconded the motion and motion passed 7- 0. De�artment Re�orts: EMS Director, Dan Alvev, gave his monthly report. Purdue Extension Educator, Cathy Boerste gave a report that over 600 4-Her's participated in the Gibson County Fair this year. EMA Director Terry Hedges reported that the county received a disaster award from FEMA for the flooding but the individual homeowners did not receive any awards. Terry is going to appeal the decision not to pay homeowners for flooding damage. Jeremy Overton made a motion to approve the new salary ordinance voted on last month. Tony Wolfe seconded the motion and the motion passed 7-0. County Auditor C.T. Mont�omerX asked council members if they wanted to pay benefits out of the Bio Terrorism Fund overtime line 08-08-Ol-Ol-14. The fund has a benefits line, but it is not funded. Jeremy Overton made a motion to pay the benefits for overtime, from the overtime line. Craig Pflug seconded the motion. The motion passed 7-0. Commissioner President Bob Townsend told the council that he will be asking for additional appropriations of $500,000.000 to pay off the Work Release Center and the money will be placed in the Detention Center line. He then asked the council if they would pay the remaining balance of $500,000.00. The council then discussed where the money was to come from. It was determined that the money would come from the Rainy Day Fund. But before that could happen Ordinance 2006-5 would have to be amended to read that money from the Rainy Day Fund could be used. Ordinance 2011-5 was read. Jeremy Overton made a motion to approve Ordinance 2011-5 an ordinance amending Ordinance 2006-5. William McConnell seconded the motion and it passed 7-0. ORDINANCE 2011-5 AN ORDINANCE AMENDING ORDINANCE 2006-5 AUTHORZING A LOAN FOR GIBSON COUNTY, INDIANA FOR CONSTRUCTION OF A WORK RELEASE CENTER WHEREAS, the County Council of Gibson County, Indiana, on August 3, 2006, adopted Ordinance 2006-5, which would authorize a loan in order to further the construction of a new Work Release Center for Gibson County, Indiana; and WHEREAS, in Section 4, - The payment of said bonds shall be made from the Gibson County Corrections Fund, and if said funds are inadequate to make said payment, the balance thereof shall come from the Economic Development Income Tax Fund for Gibson County; and WHEREAS, the Gibson County Council has determined it is in the best interests of the County to authorize that Ordinance 2006-5 be amended to read in Section 4,"The payment of said bonds shall be made from the Gibson County Corrections Fund, and if said funds are inadequate to make said payment, the balance thereof shall come from the Economic Development Income Tax Fund and/or Rainy Day Fund for Gibson County. APPROVED AND ADOPTED by the Gibson County Council this 12th day of July, 2011. ATTEST : C.T. Montgomery, Auditor : GIBSON COUNTY COUNCIL George Ankenbrand, President Commissioner President Bob Townsend told the council that the commissioners want to move the Health Department and the Purdue Extension Educators to a better building. The building will cost $18,000.00 lease per year. He also told the council that the building will need $18,000.00 in improvements and $9,000.00 in lease fees to the end of the year before they could move in. He asked the council for $30,000.00 for the initial request. He also mentioned that the Health Department and the Purdue Educators would have to request $9,000.00 each, in their budget, for the building rent for each year to pay the lease payment. When asked about the energy savings he said the South Annex was costing $21,000.00 per year in electricity and gas. With the move to the new building the county could realize up to a$15,000.00 saving in energy savings alone. Exit costs are being discussed and the lease will expire in 2028. He was asked about how long it would take before the two departments could move in. He told the council it would be about two months before the move could happen. Crai� Pflug made a motion to approve the request for $30,000.00 and the claim will be paid out of the River Boat Fund. Jeremy Overton seconded the motion and the motion passed 7-0. Budget hearing dates were discussed and the consensus of the council was to begin at 10:30 AM which will be immediately after the regular session date of August 9, 201 l, beginning at 9:00 AM and ending at 4:30 PM. The hearings will continue at 8:00 AM on August 10, 2011 and continue unti14:30 PM. On August 1 l, 2011 at 8:00 AM hearings will continue until concluded. The budget readings will begin at 8:00 AM on August 23, 2011 and will continue on August 24, 2011 at 8:00 AM until concluded. The Auditor will contact all department heads on scheduling times for August 9-11, 2011. Jeremy Overton asked for a recess until 10:30 at which time the hearing on the Cumulative Building Fund Resolution will be conducted. At 10:30 AM the meeting was called to order. The Resolution 2011-2 establishing a Cumulative Building Fund was read and discussed. It was decided that the tax rate of $.015 on each $100 of assessed value will be levied beginning with taxes for 2011 payable 2012. Tony Wolfe made a motion to adopt Resolution 2011-2. Jeremy Overton seconded the motion and the motion passed 6-1, with William McConnell opposing. Councilman William McConnell voiced his opposition to the resolution because of the timing, noting that county employees haven't had a pay raise in three years and he doesn't see that they will be able to grant a raise this year, either. McConnell said the county's revenue sources are still unstable and he doesn't believe it's smart to earmark part of the general fund for another purpose now. Jeremy Overton said the new fund won't increase the overall rate and it would allow the county the opportunity to carry a lower balance in its Rainy Day fund instead of earmarking that fund "for things that we know we must do." He also told the council the county is being mandated to increase its contribution from 11 percent (to 12.25 percent) for Public Employee Retirement Fund benefits. Overton said the general fund should be healthy. Resolution 2011-2 Establishing Cumulative Building Fund Under IC 36-9-16-2 Version a BE IT RESOLVED by the Gibson County Council of Gibson County, Indiana that a need now exists for the establishment of a Cumulative Building Fund for the following purposes: "For all uses as set out in IC 36-9-16-2 Version a." BE IT FURTHER RESOLVED that this Council will adhere to the provisions of IC 36-9- 16-2 Version a. Proposed fund will not exceed $.015 on each $100 of assessed value. Said tax rate will be levied beginning with taxes for 2011 payable 2012. BE IT FURTHER RESOLVED that proofs of publications of the public hearing held on 12�h day of July, 2011 and a certified copy of this resolution be submitted to the Department of Local Government Finance of the State of Indiana as provided by law. Said Cumulative Fund is subject to the approval of the Department of Local Government Finance. Duly adopted by the following vote of the members of said Gibson County Council, this 12�h day of July, 2011. NAY ATTEST: C.T. Montgomery Gibson County Auditor AYE Tony Wolfe requested that the Indiana Code 36-9-16-2 Version a, be inserted into the minutes to clarify any questions about what is in the code. IC 36-9-16-2 Version a Authorization of funds; purposes Note: This version ofsection a�nended by P.L.113-2010, SEC.152. See also following version of this section a�nended by P.L.34-2010, SEC.9. Sec. 2. (a) A unit may establish a cumulative building or sinking fund or cumulative capital improvement funds to provide money for one (1) or more of the following purposes: (1) To purchase, construct, equip, and maintain buildings for public purposes. (2) To acquire the land, and any improvements on it, that are necessary for the construction of public buildings. (3) To demolish any improvements on land acquired under this section, and to level, grade, and prepare the land for the construction of a public building. (4) To acquire land or rights-of-way to be used as a public way or other means of ingress or egress to land acquired for the construction of a public building. (5) To improve or construct any public way or other means of ingress or egress to land acquired for the construction of a public building. (b) In addition to the purposes described in subsection (a), a cumulative capital improvement fund may be used to purchase body armor (as defined in IC 36-8-4-4.5(a)) for active members of a police department. (c) A municipality may establish a cumulative capital improvement fund for a purpose described in IC 6-7-1-31.1. As added by Acts 1981, P.L.309, SEC.89. A�nended by P.L.199-1988, SEC.S; P.L.8-2009, SEC.3; P.L.113-2010, SEC.152. Jeremy Overton made a motion to suspend the second reading of Ordinance 2011-5 so it could be in effect immediately. Tony Wolfe seconded the motion and it passed 7-0 Jeremy Overton made a motion to adjourn and was seconded by Craig Pflug. Motion passed 7-0. George Ankenbrand, President D. Craig Pflug, Councilman Tony Wolfe, Councilman Jeremy Overton, VP William McConnell, Councilman William W. George, Councilman LeAnn Smith, Councilwoman ATTEST: C.T. Montgomery, Auditor